- 1x Copy of Certificate of Incorporation
- 1x Copy of Postal services registration form
- Registration fee of 7,460KES
7,460KES is the initial fee which includes both the annual rental fee of 6,960KES (inclusive of VAT – see below) and a key deposit fee of 500KES.
|LETTER BOX/BAG||NEW RENTAL FEE||INCLUSIVE OF 16% VAT|
The annual subscription fee is paid annually but on the 1st day of your subscription month, i.e if you paid in December 2014, doesn’t matter the date, then your next payment will be due on the 1st of December 2015.
An allowance of 21 days is given after which the box can be rented out to someone else.
If paying using a cheque, address the cheque to: Postal Corporation of Kenya.
Acquiring or renting a corporate box comes with a great range of benefits. They vary from general services like receiving local and international mails and packages quickly and safely.
Examples of vital company information that you could receive using your mailbox includes; bank statements, magazine subscriptions, customer inquiries, employee vacancy applications etc.
Click Here to download the Box Application Form. If you are experiencing problems with this download link, visit the Kenya postal services website and download from there or visit one of the postal services offices and request for a registration form.
Fill it out as completely as possible, making sure to indicate that you are registering for a Corporation (whether you are a startup, SME or big company, you are still regarded as a corporation).
Print out a copy and together with a copy of your certificate of incorporation and the registration fee, visit the postal office where you want your post office box to exist.
They will confirm whether there is a post office box available after which one of the following options will be available to you;
Option 1: An address is available. You are in luck and you proceed to register and pay!
Option 2: An address is unavailable and the official puts you in a waiting list and notifies you later when an address becomes available. Note that some of these waiting lists can have a waiting time of up to 5 years!
Option 3: An address is unavailable in that office location but there are some still available in a different office location. The official will offer you the address available in the different location and if you’re willing to take it and then you proceed to register and pay.
Important – After registration, a ‘box renter’s authority card’ is issued to you.
You are meant to sign this and fill out the date. This card authorizes you to pick any packages delivered to your postal address.
Note that most packages cannot fit into your mailbox and you always have to visit the appropriate post office counter to receive this. This ‘box renter’s authority card’ is the only thing that will allow you access to your packages.
Afterwards – If the key is not available at the time of registration, they will ask you to collect it after a month.
Chances are, access to this key will take a little longer than a month. Don’t be alarmed as you can collect your mail from them if you have received any while you wait for your key.
Carry the payment receipts with you when you go for your key or to pick any mail before you get the key as proof of payment and ownership to the said address.
Our two cents: Send yourself a letter to test that your registration was actually successful and that that post office box is in fact functional.
After which you can proceed to start using this address on your official documentation.