- 3x Employer Application Form (from the NSSF website)
- 3x PIN Certification
- 3x Certificate of Incorporation
- 3x City Council Certificate
- 3x National ID/ Passport (for foreigners)
- Time requirements: 30 minutes preparation + 30 minutes queue time.
NB: Only the Employer Application Form is mandatory. The rest are optional but you must have at least one of them. It is a safe bet to carry ALL of them if you have.
The National Social Security Fund act of 1989 states that you are required to register for NSSF no later than 21 days of employing the first staff member of the company (i.e. before the first payroll payment).
Any employer who fails to register with the fund or fails to register their workers within 21 days of employment is guilty of an offense and liable to prosecution in a Court of Law.
Hence in order to be compliant you need to register, and subsequently hand in a report + NSSF contribution on a monthly basis.
Failure to do this within the required 21 days puts you at risk of being fined since the monetary cost of being NSSF compliant is very minimal and the fine for not being compliant is quite high (5x the missing payment), it is highly recommended that you do this.
Download the Employer Application Form from the NSSF website. Nowhere on the NSSF website does it say you should hand in the application form and the supporting documents in TRIPLICATE, so make sure you have 3 copies of everything.
Fill out all the details on the application form as precisely as possible (Leave out the Employer No., this is to be issued at the NSSF office after registration.)
Be careful to fill in the correct ‘Business Commencement’ date as this will determine the contribution to be paid. A past date means you backdate all the payments.
Print out the application form and the supporting documents in TRIPLICATE and take these to the nearest NSSF office.
The registration officer will handle the registration and issue you with the Employer No./Code. Be careful never to lose this number as it is what you will use to make all your NSSF contributions.
The registration officer will then advise you on how to get your NSSF Certificate (either via post, which will take up to 3 weeks in waiting or you personally pick it from their offices the day after registration.)
When not to queue
Do not queue for the Employer registration. Tell the front desk clerk your purpose of visit and they will immediately direct you to the appropriate desk.
NB: It is highly advisable to pre-fill the documents from your office and carry them ready to the NSSF office.
Our two-cents: DO NOT go at the beginning of the month. The queues are outrageously long as everyone is making their payments at this time. Best time MID-MONTH.